Paper documents with GDPR content will be retained for up to Six Years. Total annual figures and results will be gathered along the way for fund raising and insurance purposes (on figures such as how many people visited the site in a year or how many volunteer hours have been put in ), these paper documents will then be shredded or burned (destroyed). Visitor books and signing in sheets fall under an Operational Administration record category and are required to be maintained from the last entry for the next 6 years in case of any claims relating to that period.
Child Protection Policy - Perth Community Farm is fully committed to safeguarding the welfare of all children in its care. It recognises the responsibility to promote safe practice and to protect children from harm, abuse and exploitation. For the purposes of this policy and associated procedures a child is recognised as someone under the age of 18 years. Staff and volunteers will work together to embrace difference and diversity and respect the rights of children and young people. This document outlines Perth Community Farms commitment to protecting children. These guidelines are based on the following principles: • The welfare of children is the primary concern. • All children, whatever their age, culture, disability, gender, language, racial origin, socio-economic status, religious belief and/or sexual identity have the right to protection from all forms of harm and abuse. • Child protection is everyone's responsibility. • Children have the right to express views on all matters which affect them, should they wish to do so. • Organisations shall work in partnership together with children and parents/carers to promote the welfare, health and development of children. Perth Community Farm will: • Promote the health and welfare of children by providing opportunities for them to take part in safely. • Respect and promote the rights, wishes and feelings of children. • Promote and implement appropriate procedures to safeguard the well-being of children and protect them from abuse. • Recruit, train, support and supervise its staff, members and volunteers to adopt best practice to safeguard and protect children from abuse and to reduce risk to themselves. • Require staff, members and volunteers to adopt and abide by this Child Protection Policy and these procedures. • Respond to any allegations of misconduct or abuse of children in line with this Policy and these procedures as well as implementing, where appropriate, the relevant disciplinary and appeals procedures. • Observe guidelines issued by local Child Protection Committees for the protection of children. • Regularly monitor and evaluate the implementation of this Policy and these procedures. Review This Policy and these Procedures will be regularly reviewed: • In accordance with changes in legislation and guidance on the protection of children or following any changes within Perth Community Farm. • Following any issues or concerns raised about the protection of children within Perth Community Farm. • In all other circumstances, at least every three years.